A “Meet Harmony Tribe” (HT) event was held at Sacred Harvest Festival on Wednesday Aug. 11th. Present for most of the meeting were the members of the HT board, referred to as the “council”, as well as several past and present members, and 3-5 folks interested in Harmony Tribe. Introductions were offered by the Board and those present. Elected chair, (now “president” in the new bylaws) Benjamin Davis summarized what he believes some of the accomplishments of Harmony Tribe were this year. He elaborated regarding the state non profit incorporation filing and new bylaws adoption, by amendment, by the HT board. The sweeping and fundamental changes were made, Benjamin stated, “to protect Harmony Tribe members from potential liability”. Other incorporation questions were deferred until the end of the presentation.
Each Board member reviewed their defined duties in turn, and prospective members asked about the process of getting involved. Examples were given of individuals that contributed through committees or other methods to Harmony Tribe. It was clarified that a person does not have to be a member to work on a committee. A prospective member asked about communication and response difficulties with Harmony Tribe over the past year. Registration Director Sean Nilsen assured the meeting that, “All communication issues have been resolved and any information prospective members need to find is on the Harmony Tribe website. ” When asked how prospective new members find out about meetings, locations, times, etc., it was explained non-members must directly contact HT via the website, rely on posted past minutes ( May is the last meeting minutes currently posted online), or join Harmony Tribe to receive current meeting minutes via the membership email list.
This reporter asked about new member meeting notification standards imposed by the new board approved bylaws. Secretary Monique Bernston explained member notification of Board meetings must now only meet the “minimum set by the State of Minnesota“. She further explained the minimum is “five days notice to the membership, but no separate notice at all is required if the last meeting minutes established the next meeting time.” This is a change from previous bylaws requiring at least seven days notice and a prepublished agenda to ensure potential member involvement in sensitive decisions. Monique further explained term limits for Board members. “They are established at ten years, which means if I want to be secretary in the eleventh year, I simply can not run for election. I would have to run for another office to continue on the board.”
The meeting ended abruptly with thank you’s because of time constraints and prior commitments by Board Members.